# BidIntell

> AI-powered bid scoring for specialty commercial subcontractors. The BidIndex rates every bid opportunity 0–100 across three weighted buckets — Project Fit, Scope Fit, and Client Fit — so estimators stop spending time on invitations they will not win.

BidIntell is a US-based SaaS product (bidintell.ai). It is a bid desk for specialty contracting firms that get more bid invitations than they can responsibly pursue. Solo is $99/month or $950/year, with a 7-day free trial and no card. Team and Company are not self-serve checkout.

## What BidIntell does

- **BidIndex score (0–100):** Personalized to the user's trade, service area, preferred clients, and historical outcomes. Three user-weighted buckets (must sum to 100): Project Fit, Scope Fit, Client Fit.
- **Labels:** Invite reads and full packages use Open & assign, Worth a look, or Likely skip. An invite read says so. The BidIndex is a whole number from 0 to 100.
- **AI extraction from bid PDFs:** Pulls project name, address, deadlines, estimated value, scope, sheet disciplines, and contract risk clauses out of drawing sets and spec books.
- **CSI MasterFormat scope matching:** Section-level (6-digit codes) — distinguishes a fire-curtain sub from a generic Division 10 sub.
- **Contract risk detection:** Flags vague scope, payment-term issues, invitation-only restrictions, and multiple-bidder language. Risky contract terms are flagged with the document and page and never change the score. Contract risk is not a fourth weighted slider.
- **Outcome tracking:** Won/Lost/Ghost/GC-lost/No-bid + qualitative reasons. Feeds future Client Fit personalization (the "AI learning progress" loop). Competitive Pressure folds into Client Fit after 3+ outcomes per client.
- **Inbound scoring:** Forward a bid invitation or upload the PDF and get back a scored report.
- **Capacity:** Capacity is shown for planning and never changes the score or label.

## Who BidIntell is for

- Specialty commercial subcontractors (all CSI divisions). Cold outreach leans Divisions 8, 9, 10, and 12; the product is not limited to those trades.
- Fabricators bidding as specialty contractors.
- Typical company size: 5–100 employees in MO, KS, CO, and surrounding states (the current outreach focus).

## Who BidIntell is NOT for

- General contractors (the BidIndex assumes you are bidding TO a GC, not running the project)
- General contractors (the BidIndex assumes you are bidding TO a GC, not running the project)
- Distributors and manufacturers' representatives — especially those who cannot decline an invitation and have to quote everything that comes in
- Residential contractors
- Pre-construction services firms

## Key pages

- [Homepage](https://bidintell.ai/): Product overview, BidIndex explanation, pricing, FAQ.
- [How scoring works](https://bidintell.ai/how-scoring-works): Public page for Project Fit, Scope Fit, and Client Fit, plus the invite-read and full-package labels. The cutoff numbers on that page come from `lib/scoring-core.js`.
- [About](https://bidintell.ai/about): Founder bio (Ryan Elder) and why BidIntell exists.
- [How it works with plan rooms](https://bidintell.ai/works-with-plan-rooms): Integration story for BuildingConnected, iSqFt, SmartBidNet users.
- [How it works with estimating tools](https://bidintell.ai/works-with-estimating-tools): Positioning vs. PlanSwift, Bluebeam, On-Screen Takeoff.
- [How it works with CRMs](https://bidintell.ai/works-with-crm): Positioning vs. Salesforce, HubSpot, Followup CRM.
- [Bid/no-bid decision framework checklist](https://bidintell.ai/bid-no-bid-checklist): SEO content page covering the practical decision framework that BidIntell automates.
- [BidIndex methodology](https://bidintell.ai/takeoff/bidindex-methodology/): The public method behind the 0–100 score — Project Fit, Scope Fit, and Client Fit, the user-set weights, invite vs full-package recommendations, and the documented limits of what the BidIndex can claim. The canonical reference for how BidIntell scores a bid.
- [Guides](https://bidintell.ai/takeoff/): Estimating guides for commercial subs — bid strategy, contract risk, win rate. Updated regularly.
- [Subcontractor software ROI](https://bidintell.ai/takeoff/subcontractor-software-roi/): How specialty subs measure what preconstruction software actually earns — Estimator Hours Returned and bid-hit ratio.
- [Construction estimating ROI](https://bidintell.ai/takeoff/construction-estimating-roi/): A full-bid-process ROI model covering hours returned, coverage, win rate on pursued bids, and revenue per estimator hour.
- [CRM vs bid intelligence](https://bidintell.ai/takeoff/crm-vs-bid-intelligence/): When a subcontractor CRM and bid intelligence overlap, when they don't, and whether you need both.
- [Capacity planning](https://bidintell.ai/capacity-planning.html): BidIntell Capacity — crew/labor forecasting for subcontractors.
- [ROI calculator](https://bidintell.ai/roi-calculator): Lead magnet — estimate time saved and revenue impact from improved win rate.
- [Free diagnostic](https://bidintell.ai/diagnostic): 30-minute call → written one-page memo on your bid selection patterns. No pitch attached.
- [Schedule a demo](https://bidintell.ai/demo): Live walkthrough.
- [Sign in / start free trial](https://bidintell.ai/app): The app itself.

## Pricing

- **Solo** — $99/month or $950/year (save 20%). The plan you can start from the site. 7-day free trial, no card.
- **Team** — Founding price for the first 25 Team companies: $199/mo. Or $1,910/year. Not self-serve checkout. Email ryan@bidintell.ai.
- **Company** — custom, from about $599/month. Email ryan@bidintell.ai.
- Fair-use limits apply.

## How the BidIndex score is calculated

The score is a 0–100 BidIndex, not a win probability. It is built from three weighted buckets (defaults 34 / 33 / 33; you set the weights, and they must sum to 100):

1. **Project Fit** — the kind of job you want: distance from your office vs. service radius, plus building-type preference.
2. **Scope Fit** — is this your work: CSI section/division matching plus the trade terms you set.
3. **Client Fit** — want this GC: star rating, win history, and Competitive Pressure after 3+ outcomes per client are logged.

Keywords are a bounded modifier (±10). Risky contract terms are flagged with the document and page and never change the score. Missing data lowers confidence — it does not fill in a fake default.

Invite reads and full packages use Open & assign, Worth a look, or Likely skip. An invite read says so. Capacity is shown for planning and never changes the score or label.

## Privacy

- Row-level security in the database — no user can ever read another user's projects, clients, or outcomes.
- We do not train on customer bid documents. Bid PDFs and extracted bid data are processed only to analyze and score bids for your account. They are not used to train our AI models or anyone else's.
- We do not sell user data and do not share it with general contractors or any other third party.

## Contact

- General: hello@bidintell.ai
- Founder: ryan@bidintell.ai