A straight look at what BidIntell costs, what you can start today, and what is still coming.
Contents
- What BidIntell Actually Does
- BidIntell Pricing: Plans and Rates
- The Free Trial: What You Get in 7 Days
- What's Included on Solo
- Is BidIntell Worth the Cost?
- FAQs
If you're looking at bid intelligence software, you want something that tells you which bids already sitting in your inbox are worth your estimating hours.
That's a different problem than finding more invites. And it's the problem BidIntell is built for.
BidIntell is a bid desk with an explainable BidIndex. It puts estimator hours on work worth winning. The label is Open & assign, Worth a look, or Likely skip.
What BidIntell Actually Does
Pricing only makes sense once the product does.
BidIntell reads bid invitations, drawings, and specs for commercial specialty contractors — any CSI division, including openings, finishes, specialties, furnishings, mechanical, electrical, plumbing, drywall, painting, flooring, roofing, and structural steel. Fabricators bidding as specialty contractors are in.
You forward an invite or upload a PDF. BidIntell reads it and returns a BidIndex, a whole number from 0 to 100, with one of three labels: Open & assign, Worth a look, or Likely skip. The same three labels are used on an invite read and on a full package. An invite read says so.
The score is built around three weighted buckets:
- Project Fit — the kind of job you want: distance vs. your service radius, plus building-type preference.
- Scope Fit — whether the work is actually yours: CSI section match plus your trade terms.
- Client Fit — whether you want this client: your history with them, plus Competitive Pressure after three logged outcomes.
Deal-breakers cite the document and page. Pay-if-paid and other contract terms are flagged with the document and page and never change the score. That includes retainage, vague scope language, aggressive timelines, and other terms that can erode margin after the bid is awarded.
Capacity is shown for planning and never changes the score or label.
You keep company settings, a client list with ratings, and a log of bid outcomes. Every outcome you record — Won, Lost, Ghosted, Declined — stays with your account.
BidIntell Pricing: Plans and Rates
Priced per company. Solo is the only plan you can start from the site.
| Plan | Price | How you start |
|---|---|---|
| Solo | $99 / mo or $950 / yr | 7-day free trial, no card, then checkout |
| Team | $199/mo or $1,910/yr, up to 3 users | Talk to us — not self-serve checkout |
| Company | Custom, from about $599. Contact us. | Contact us |
Team adds follow-up for the team and a view of that work for the owner. Annual billing on Solo and Team saves 20%.
Fair-use limits apply.
Email ryan@bidintell.ai about Team or Company.
The Free Trial: What You Get in 7 Days
The trial is not a sandbox with dummy data. You forward a real invite or upload a real PDF and get a real score.
During the 7-day free trial you have the Solo product:
- Invitations read from email forward or PDF upload
- Score, label, and the top reasons
- Deal-breakers with the document and page
- Contract risk flags
- Company settings
- Client list with ratings
- Outcome logging
No credit card required at signup. Cancel before day 8 and you pay nothing.
What's Included on Solo
BidIndex (0–100)
A BidIndex for each bid, a whole number from 0 to 100, across Project Fit, Scope Fit, and Client Fit, with the label Open & assign, Worth a look, or Likely skip. Two companies in the same trade looking at the same project can get different scores based on their own settings and history. Pay-if-paid and other contract terms are flagged with the document and page and never change the score.
Invitations
Forward the invite email to your BidIntell address, or upload the PDF. BidIntell reads the invitation, drawings, and specs it is given.
Deal-breakers and contract risk
Deal-breakers name the document and the page. Contract risk flags call out clauses such as pay-if-paid, retainage, vague scope, and aggressive timelines before estimating hours go into the job.
Client list and outcomes
Keep a client list with ratings. Record Won, Lost, Ghosted, Declined, and No Bid, with notes. That history stays on your account.
Team
Team is the same scoring product, with follow-up for the team and a view of that work for the owner. It is not sold through checkout on the site. Email ryan@bidintell.ai.
Is BidIntell Worth the Cost?
Run the math on your current volume — or plug your own numbers into the ROI calculator on the landing page for a figure that matches your company.
A common rule of thumb for fully loaded estimating labor is roughly $150 per bid, though depending on trade and complexity the real number can run anywhere from $100 to $300. Industry-typical win rates on competitive commercial bid lists land around 20–25%.
If your company receives 30 bid invites per month and wins one in five, that's:
- $4,500 per month in estimating labor on 30 bids
- 6 of those 30 bids end in a win
- 24 of those 30 produce no revenue — and cost you real money
Annualized, that's around $54,000 per year spent on bids the company didn't win. Some of that is the cost of doing business. A share of it is bids the company never should have pursued — wrong scope, wrong client, wrong timing, hidden contract terms.
BidIntell doesn't promise to win you more bids. It helps you decide which ones to stop chasing. At $99 a month on Solo, the comparison is one avoided losing bid against a month of the subscription.
FAQs
How much does BidIntell cost? Solo is $99/month or $950/year. Team: $199/mo or $1,910/yr, up to 3 users. Company is custom, from about $599/month. Solo is the plan you can start from the site. A 7-day free trial is available with no credit card required at signup.
Is there a free trial? Yes. 7 days, no credit card required at signup. Cancel before day 8 and you pay nothing. The trial includes the Solo product: invitations read from email forward or PDF upload, the score and label, deal-breakers, contract risk flags, company settings, a client list with ratings, and outcome logging.
What does Team include? Team: $199/mo or $1,910/yr, up to 3 users. It adds follow-up for the team and a view of that work for the owner. It is not available for self-serve checkout. Email ryan@bidintell.ai.
Is there a coupon code? No public coupon code. Team: $199/mo or $1,910/yr, up to 3 users.
What does BidIntell score, exactly? A BidIndex from 0 to 100, as a whole number, for each bid. The label is Open & assign, Worth a look, or Likely skip. The score is built from three weighted buckets: Project Fit, Scope Fit, and Client Fit. Competitive Pressure folds into Client Fit after you've logged three outcomes against that client. Capacity is shown for planning and never changes the score or label.
Does BidIntell work for trades other than MEP? Yes. Any commercial specialty contractor trade is supported via CSI MasterFormat — Division 8, 9, 10, and 12, mechanical, electrical, plumbing, drywall, painting, flooring, roofing, structural steel, and the rest. Fabricators bidding as specialty contractors are in.
How is BidIntell different from a bid board? A bid board finds you more invites. BidIntell helps you decide which invites already in your pipeline are worth pursuing. Different problems, different tools.
What happens to my bid data? Outcomes you log feed your own scoring over time. BidIntell does not train models on your drawings or specs, and it does not share them.
Start the 7-day free trial at bidintell.ai. Or run the numbers for your own company with the ROI calculator first.