A straight look at what BidIntell costs, what each plan includes, and how the math compares to what you're already spending on bids you don't win.
Contents
- What BidIntell Actually Does
- BidIntell Pricing: Plans and Rates
- The Free Trial: What You Get in 7 Days
- What's Included at Every Tier
- Is BidIntell Worth the Cost?
- FAQs
If you're looking at bid intelligence software, you're probably not shopping for another project database. You want something that tells you which bids already sitting in your inbox are worth your estimating hours.
That's a different problem than finding more invites. And it's the problem BidIntell is built for.
Here's what BidIntell costs, what the free trial includes, what you get at each plan, and how the math compares to what you're already spending on bids you don't win.
What BidIntell Actually Does
Pricing only makes sense once the product does.
BidIntell is a pre-bid decision intelligence platform for commercial specialty subcontractors — Division 10 and 12 subs, mechanical, electrical, plumbing, drywall, painting, flooring. Building material distributors and manufacturer reps who quote on commercial projects regularly are also supported.
You upload a bid PDF. The platform reads the document, pulls out scope, project details, and contract terms, then generates a BidIndex Score from 0 to 100. The score is built around five components:
- Location Fit — whether the project falls within your profitable service radius.
- Keywords & Contract — scope clarity and contract language.
- GC Relationship — your history with this general contractor.
- Trade Match — how closely the work fits your crew's scope (or Product Match for distributors and reps).
- Competitive Pressure — activates after you've logged three outcomes against a given GC, using your own bid history with that client.
You get a GO, REVIEW, or PASS recommendation before your estimator opens a single plan.
Contract risks get flagged automatically — pay-if-paid clauses, retainage terms, vague scope language, aggressive timelines, and other terms that erode margin after the bid is awarded. And every outcome you record — Won, Lost, Ghosted, Declined — gets captured so your bid history becomes an asset instead of disappearing into email.
That's the product. Now the pricing.
BidIntell Pricing: Plans and Rates
Three plans, billed monthly or annually. Annual billing saves 20%.
| Plan | Monthly | Annual | Best for |
|---|---|---|---|
| Solo | $49 / mo | $470 / yr | Single estimator or owner-operator |
| Team | $99 / mo | $950 / yr | Small estimating teams |
| Company | $179 / mo | $1,720 / yr | Larger estimating operations |
All plans include the full BidIndex scoring engine, contract risk detection, outcome tracking, and the Bid Economics card. There is no feature-gating on the core scoring workflow — the plans scale with how many people on your team need access, not with what the product does.
A founding member discount of 30% off for life is currently available with code FOUNDING30 at checkout. Pricing locks in at the discounted rate as long as the subscription stays active.
The Free Trial: What You Get in 7 Days
The trial is not a sandbox with dummy data. You upload real bids and get real scores.
During the 7-day free trial you have access to:
- BidIndex Scoring on actual bid PDFs from your inbox
- PDF upload — drop the file, get the extraction
- Contract risk detection on live documents
- GO / REVIEW / PASS recommendations based on your trade and service area
- Outcome tracking so you can start recording results from day one
- Bid Economics analysis — expected value, $/hour return on estimating time, win-rate-adjusted
No credit card required at signup. Setup takes roughly 5 minutes — trade, service area, GC list, and crew capacity. After that, you can score your first bid.
What's Included at Every Tier
BidIndex Score (0–100)
A personalized fit score for each bid. The score is weighted by your trade, your service area, your client history, and your current capacity. Two subs in the same trade looking at the same project will get different scores based on their individual profiles. You can adjust the scoring weights yourself or use presets like Relationship-First or Risk-Averse.
PDF Ingestion
Upload a bid invite PDF and BidIntell extracts scope, project details, and contract terms automatically. No manual data entry. Email forwarding to a personal BidIntell address is in development and rolling out incrementally.
Contract Risk Detection
Before your estimator touches the drawings, BidIntell flags specific risk clauses: pay-if-paid, retainage terms, vague scope language, unrealistic timelines, liquidated damages, indemnification language, and several others. Catching these before takeoff begins is the cheapest place to walk away from a bad bid.
Outcome Tracking
Record every result: Won, Lost, Ghosted, Declined, No Bid. Add notes on why. Capture alternate pricing and qualitative feedback. Your bid history becomes a record you can actually use instead of one that lives in your estimator's head.
Competitive Pressure (after 3 outcomes per GC)
Once you've logged three outcomes against a given GC, BidIntell activates a fifth scoring component — Competitive Pressure — that uses your own bid history with that client to inform future scores. The more outcomes you log against a GC, the sharper this component gets.
Bid Economics
Every report includes expected value math: scope value × your target margin × your real win rate (sourced from your outcome history once you have at least 3 logged). The card also estimates hours-to-bid based on the document's spec divisions and complexity, then shows the dollar return per hour of estimating time. Designed to answer the owner's question: is this bid worth the labor?
Is BidIntell Worth the Cost?
Run the math on your current volume — or plug your own numbers into the ROI calculator on the landing page for a figure that matches your shop.
A common rule of thumb for fully loaded estimating labor is roughly $150 per bid, though depending on trade and complexity the real number can run anywhere from $100 to $300. Industry-typical win rates on competitive commercial bid lists land around 20–25%.
If your shop receives 30 bid invites per month and wins one in five, that's:
- $4,500 per month in estimating labor on 30 bids
- 6 of those 30 bids end in a win
- 24 of those 30 produce no revenue — and cost you real money
Annualized, that's around $54,000 per year spent on bids the shop didn't win. Some of that is the cost of doing business. But a meaningful share of it is bids the shop never should have pursued in the first place — wrong scope, wrong GC, wrong timing, hidden contract terms.
BidIntell doesn't promise to win you more bids. It helps you decide which ones to stop chasing. At $49 a month on the Solo plan, the breakeven is one avoided losing bid per quarter. At $179 a month on Company, the breakeven is roughly one per month.
The first score might save you 5 hours. That's the math.
FAQs
How much does BidIntell cost? Three plans: Solo at $49/month, Team at $99/month, and Company at $179/month. Annual billing saves 20%. A 7-day free trial is available with no credit card required at signup.
Is there a free trial? Yes. 7 days, no credit card required at signup, full access to BidIndex scoring, contract risk detection, and outcome tracking. Setup takes about 5 minutes.
What does each plan include? All three plans include the full scoring engine, contract risk detection, outcome tracking, and Bid Economics analysis. The plans scale with how many people on your team need access — not with what features you can use.
Is there a founding member discount? Yes. The code FOUNDING30 gives 30% off for life. The discounted rate locks in as long as the subscription stays active.
How long does setup take? Roughly 5 minutes. You configure your trade, service area, GC list, and crew capacity. After that, you can score your first bid.
What does BidIntell score, exactly? A BidIndex Score from 0 to 100 for each bid invite, with a GO, REVIEW, or PASS recommendation. The score is built from five components: Location Fit, Keywords & Contract, GC Relationship, Trade Match (or Product Match for distributors and reps), and Competitive Pressure once you've logged three outcomes against the relevant GC.
Does BidIntell work for trades other than MEP? Yes. Division 10 and 12 subs, mechanical, electrical, plumbing, drywall, painting, and flooring trades are all supported. Building material distributors and manufacturer reps who quote on commercial projects are also supported.
How is BidIntell different from a bid board? A bid board finds you more invites. BidIntell helps you decide which invites already in your pipeline are worth pursuing. Different problems, different tools. If you don't have enough invites coming in, a bid board addresses that. If you have plenty of invites and the real question is which ones to chase, BidIntell addresses that.
What happens to my bid data on the platform? Your bid data is private to your account. Outcomes you log feed your own scoring over time. BidIntell does not share individual bid data across customers.
Once you understand what you're buying, the pricing question gets simpler. BidIntell isn't a project database. It's a decision filter for the bids already in your inbox. The free trial is the fastest way to see what a real score looks like on a real invite.
Score your first bid free at bidintell.ai. Or run the numbers for your own shop with the ROI calculator first.